Guildford, Surrey, England
Financial Services
Permanent | Full Time
ASAP
28/03/2025
25/04/2025
Accounts and Office Admin
Location: Guildford, Surrey
Salary: £23,5000 - £25,000 per annum
Our client is a family run award winning spirits brand Agency based in Guildford. They are professional, agile and fast-paced.
The Role
As an Administrative Assistant, you will play a crucial role in supporting their team and ensuring the smooth operation of their office. They offer competitive compensation and opportunities for career growth.
If you are a highly organised individual with excellent communication skills and the ability to handle multiple tasks simultaneously, they encourage you to apply for this position.
Key Responsibilities
* Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner.
* Place sales orders and ensure pricing and delivery details are correct.
* Raise Sales invoices and send monthly statements to customers.
* Credit control both by e-mail and telephone.
* Post purchase invoices and staff expenses.
* Create payment run list for the Accounts Manager to pay.
* Manage the filing system and retrieve documents as needed.
* Handle sensitive information in a confidential manner.
* Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
* Schedule and coordinate meetings, appointments, and travel arrangements for staff
* Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Skills and Qualifications
* Proven experience as an administrative assistant or in a related role
* Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint)
* Excellent written and verbal communication skills
* Strong organisational skills with the ability to multitask.
* Attention to detail and problem-solving skills.
* Ability to maintain confidentiality and exercise discretion with sensitive information.
Benefits
* On Site Parking
* Pension and Medical
* Growth opportunities
* Casual work attire
* On-the-job training
* Lively atmosphere
To Apply
If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.