Canterbury
Admin, Secretarial, PA
Contract | Full Time
28/11/2024
04/10/2024
25/10/2024
An exciting opportunity has arisen for a Facilities Co-ordinator to support the Facilities Manager on a 6 month fixed term contract. Based in Canterbury and working a 37.5 hour a week, Monday to Friday 9am to 5pm (30 minutes unpaid lunch break).
The ideal candidate will support the Facilities team to coordinate and contribute to the daily maintenance service for responsive repairs and administrative duties.
Main Responsibilities
* Assist the Facilities Manager to co-ordinate and document essential services to manage building safety, including fire, electricity and gas safety, security and waste management.
* Support with the contract administration duties for routine servicing, leases and management agreements.
* Administrative duties involving the recording and reviewing data, compiling records and technical data and creating filing systems.
* Completing goods and service requests, processing invoices, updating budget spreadsheets accordingly.
* Liaise with the Housing Management team, Housing Associations, Local Authorities and other stakeholders to provide responsive repairs, planned maintenance and improvement.
* Co-ordinate the on boarding of contractors and minute taking when required.
Person Specification
* 2 years' administrative experience within housing, estates or facilities.
* Knowledge and understanding of Health & Safety within the housing sector.
* Proficient with Microsoft office including Word and PowerPoint.
* Proficient with Excel and confident using and manipulating data.
* Ability to understand technical data, including reports and financial data.
* High level of attention to detail.
* Use of CRM or helpdesk is desirable.
* Strong communication skills
If you are interested in this job opportunity, please email Mandy Potton.
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