Sunbury
Admin, Secretarial, PA
Permanent | Full Time
ASAP
05/03/2025
05/04/2025
EXPERIENCED PROJECT ASSISTANT PROVIDING FULL ADMINISTRATIVE SUPPORT PLUS TO THE FOLLOWING:
Talented project assistant/admin support/secretarial role to support 2 Senior Project Managers and provide additional support throughout the office where required.
A full time role comprising: +bull; proactive management of inboxes and emails, assisting where can/flagging with technical team if urgent response required +bull; preparation of contract certificates (and issuing within the time constraints as detailed within the contract) +bull; audio typing, formatting and issuing of minutes and reports +bull; diary management (although a lot of the Technical Team do this themselves) +bull; arranging regular meetings with clients and contractors +bull; setting up and updating projects +bull; formatting and issuing of weekly site reports +bull; updating accommodation schedules, chasing and compiling handover documentation and preparation of handover forms +bull; logging and monitoring defects and arranging yearly defects inspections +bull; updating individual project and contact details in the practice intranet +bull; keeping electronic project files up to date +bull; preparation of contract documents +bull; preparation of tender documents +bull; building relationships with clients, contractors and other stakeholders General Office duties to be shared with other admin team members +bull; opening and distributing post +bull; reception duties +bull; telephone answering +bull; preparation of meeting room when required +bull; filing/archiving +bull; assisting other support staff as needed and covering absences +bull; assisting with auditing and implementation of QA and Environmental ISO Standards.
The ideal candidate must be proficient in Microsoft Office and have excellent Word, Excel and Outlook skills +bull; excellent attention to detail +bull; proactive nature and ability to work under own initiative when technical staff are out of the office +bull; ability to manage your time and workload but work to tight deadlines +bull; ability to multitask +bull; professional, friendly, hands on, willing to muck in +bull; work closely with the technical and support team
Benefits:
Competitive Salary
Free Parking on a first come first served basis
Close to mainline train station
Company contributory pension (Employer contribution 3%) 3
7.5 hours working week, 5 days per week (Hours flexible but to start no earlier than 0800 hours and finish no earlier than 1600 hours).
25 days free choice holiday plus bank and public holidays 2 paid volunteering days Birthday Bonus Day Off Company tends to shut at Xmas (by Director decision)
Quarterly company team days Ride 2 Work cycle scheme EV Salary Sacrifice Scheme Company is an Employee Ownership Trust